Sponsorship Application
for your interest in joining us
as a Sponsor for our next event!
Thank you for your interest in joining us as a sponsor at the upcoming A Taste of The Hills Festival.
The event will take place at LOT.100 in Hay Valley on Saturday 29 and Sunday 3 of March 2025.
To facilitate your participation, we have outlined the essential details and guidelines for your consideration.
We Welcome all Sponsors
Application Overview
Time: Please allow yourself at least 30+ minutes to complete this form.
Cut-off Date: Please ensure you complete and SUBMIT this form before November 1st 2024 to be considered for the 2025 event.
Please ensure you are on a computer to submit this form. Several documents, images and other files are required, so we highly recommend not completing this form on a phone.
Please complete this form in ONE sitting. This form will not save if you would like to come back to it, it needs to be completed in one go.
Please ensure you hit the SUBMIT button at the bottom of this page for your application to be successfully submitted.
*The event has multiple sponsorship packages available: Major, Gold, Silver, and Bronze Sponsorship tiers. Each of these sponsorship packages can be customised to suit your business. Both monetary and product offerings are considered for sponsorship listings.
Please clearly state in your application what type of sponsorship and sponsorship amount you would like to offer
Event Overview
Date: Friday 28, Saturday 29 and Sunday 30 of March 2025
Time:
- Friday 28 March: Private Networking Session for attending vendors 5.30 to 7.30 pm. Share, taste, network, and enjoy.
- Saturday 29 March: 2 Sessions, First Session: 11.00 am to 3.00 pm, Second Session: 4.30 pm to 8.30 pm
- Sunday 30 March: Family Friendly Day, 1 Session: 12.00 am to 5.00 pm.
Location: LOT.100: 68 Chambers Rd, Hay Valley SA 5252
Attendance: Anticipating around 6000 attendees over 3 sessions across Saturday and Sunday. 2000 attendees per session.
Venue Stall Space Options
Location options consist of:
Stall-holder Options: Tasting Area, Artisan Market Stalls on the lawns, Food Trucks.
Sponsor Only Options: Main Stage, VIP and Daybed Area, Tasting Area double-stalls at entry, Large Stall Sponsorship Area.
Download the attachment to see the below image in more detail
*Sponsorship packages start from just $2000.
**If you are interested in knowing more about our Sponsorship opportunities please email: Holly at holly@atasteofthehills.com.au
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Ticketing Information
Adult General Admission Tickets are $35.00.
VIP Tickets are $160.00 and include entry, a bottle of wine, a cheese platter, a masterclass session, goodie bag, and access to the VIP and Day Bed Area.
All ages event, children and families are welcome. Children under 12 are free. Ages 13-17 are $12.00.
All tickets include an A Taste of The Hills Branded Tumbler, Event Program + Tasting Card, and Tastings.
All Sponsorship Inclusions:
Recognition of sponsor at all associated events, and on all digital and printed material.
- Website Logo placement. Size and placement dependant on sponsorship level.
Inclusion in pre-, during, and post-event social media posts across our platforms: Facebook, Instagram, and LinkedIn.
Direct link on our website to your platforms. Please indicate the specific link of interest to your platform.
Inclusion in e-communications to our mailing list database.
Invitation to attend the networking familial the night before the event begins. Friday 5.30-7.30 pm.
Professional photography of your products at the festival. Upon request.
Mentions in press releases and media coverage.
A media kit for promoting your attendance at the event to your audience.
Invitation to the A Taste Of The Hills VIP Gala activation event. This is TBC while we confirm logistics. Event date will most likely be March 8/9 2025.
Website event sponsor write-up: Information about your business with URL link to your website.
- Appreciation Announcements at A Taste Of The Hills and all associated events.
At event advertising and logo placements: Maps, Handouts, Signage etc.
Opportunity to make a special announcement at the event. By request.
- Your clientele enjoy a 10% discount on event tickets, fostering goodwill and strengthening your relationship with them.
Stall Inclusions:
Stall area at the event. Size and placement is dependent on the sponsorship.
All stall furnishings and utilities. As per your request.
Payment Terms and Conditions:
We have a 28-day term for the deposit of your sponsorship. Payment is due once you have been invoiced.
Fee payments will be invoiced after completion and acceptance of this application.
Cancellation policy is outlined further down.
Payment Schedule
The Sponsor agrees to make payments according to the following schedule:
Initial Deposit:
A non-refundable deposit of 50% of the total sponsorship amount is due upon signing the sponsorship agreement. This payment secures the Sponsor's participation and benefits.
Second Payment:
30% of the total sponsorship amount is due 3 months prior to the event.
Final Payment:
The remaining 20% of the total sponsorship amount is due no later than 30 days before the event.Late Payments
If payments are not received by the due dates, the event organiser reserves the right to revoke sponsorship benefits, including branding and promotional exposure, and may offer the opportunity to another Sponsor.As a sign of appreciation to our 2024 sponsors, we would like to offer them 5% off sponsorship packages for the 2025 A Taste Of The Hills.
Acceptance
Acceptance is not guaranteed upon form completion; our team will notify you personally.
If all of our sponsorships are exhausted we will keep you on our waiting list and let you know if a space becomes available.
Upon acceptance of your application, we will send you a media kit and folder with promotional and advertising material for the event. We request that you use this material to help promote the event, and announce your attendance and partnership with the event.
Event Set up Requirements
Event Logistics:
Set-up required before 5:00 pm on Friday 28 March 2025.
We require ALL Stall Holders and Food Trucks to have their stall area set up by Friday 28 of March by 5.00 pm.
Access to the property will be available for your set up Friday 28 of March from 10.00 am. Specific times will be individually negotiated with the events team.
All glass, large bottles and boxes must go into the relevant bins provided.
Electricity is available at all stall sites and included complimentary in your attendance fee. Please clearly state in your application whether you require electricity for your stall operations (if this is not specified, your stall will not be set up with power).
ALL Stall Holders and Food Trucks must be finished with set up and fully stocked before 10.00am on each day of the event.
ALL Stall Holders and Food Trucks must have at least one person on their stall at all times during the entire event (10.45am - 9.15pm). Stalls must not be left unattended at any time. If you are working the stall with only one person and require to leave for whatever reason, please notify an event staff member to temporarily man the stall during your absence.
The venue will be locked at 10:00 pm each night for security. The event space is on private property and within a fenced and gated area.
You will be able to stock your area each morning of the event before 10.00 am. No cars will be allowed in the event area, please bring any sack truck or equipment of your own to support you with transporting all of your items into the event area. The car park is about a 100 metre walk.
- End-of-event clean-up: Remove all rubbish and leave your stall area tidy. We encourage pack-down to take place on Sunday 30th of March after the event closing time, 5.00 pm onwards, please speak to us if you require pack-down on the Monday morning after the event.
Alcohol Stall Guidelines
Sales by the bottle and glass for on-site consumption are permitted. Any bottles sold to be consumed on-site must be opened for the customer.
Sales by the bottle for takeaway is permitted.
Ensure RSA for 18+; identified by wristbands. Check ID when unsure.
Supply free water at your stall. Water will be available at the venue for your use in water jugs.
RSA compliance is mandatory.
Provide Liquor Licence and RSA documentation.
Supply free water at your stall. Water will be available at the venue for your use in water jugs.
Sponsorship Cancellation Policy:
Cancellations and Refunds
The initial deposit is non-refundable.
In the event of cancellation by the Sponsor:
If cancellation occurs more than 2 months before the event, 50% of the total sponsorship fee (excluding the deposit) will be refunded.
If cancellation occurs within 2 months of the event, no refund will be provided.Event Cancellation or Rescheduling
If the event is cancelled or rescheduled by the event organiser, the Sponsor will have the option to apply their payment to the rescheduled event or request a refund, minus any costs already incurred for branding and marketing materials.
In the event of extreme weather, a pandemic, or other unforeseen significant circumstances leading to the cancellation of the event, every effort will be made to reschedule the event for another date.
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